Entry-Level

Executive Personal Assistant Vacancy at ASA


Overview



Vacancy Description

Position: EXECUTIVE PERSONAL ASSISTANT

Location: NAIROBI

WHO WE ARE:

African Speakers and Artists is East Africa’s leading Speakers Bureau and Talent Booking Agency. We represent the most innovative and creative speakers and artists from the region; pioneers in the fields of Technology, Environment, Business & Economics, Culture, Politics, and Entertainment who are lighting up the world with their outstanding professional achievements.

RESPONSIBILITIES:

  • The successful candidate MUST have excellent impeccable written and verbal communication, administrative, and organizational skills and the ability to maintain a realistic balance among multiple priorities.
  • Maintaining heavy, complex and frequently changing calendars and coordinating meetings.
  • Assist in all facets of talent management – from artist communications booking logistics and supplier management.
  • Coordinating all aspects of appointments, meetings, and conference calls and travel arrangements.
  • Handling all confidential business matters and work independently on special assignments.
  • Maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Greet and assist all visitors with professionalism and tact.
  • Create and modify presentations, spreadsheets, and other various documents.
  • Basic bookkeeping, coordinating with accountants, managing budgets, petty cash, bank transactions, invoicing, collections, ensuring MIS reports on time.
  • Ensure the company is legally and financially compliant and the risk of liability is minimal.
  • Report to the Managing Director, assisting and supporting them with a variety of tasks while also independently managing ongoing projects
  • Preliminary drafting of correspondence on the manager’s behalf.
  • Developing and writing content for website, blog, and social media that drives traffic to AS+A’s website and increases visibility while also being informative, engaging, and cutting edge.
  • Some design of the website and social media materials as needed. An ability to maintain brand integrity throughout this work.
  • Various ad hoc requests.

THE IDEAL CANDIDATE:

  • Must have previous experience working with high-level executives.
  • Exemplary communication and interpersonal skills.
  • Superior oral and written skills.
  • Must be detail-oriented/superior proofreading skills.
  • Excellent Organizational skills
  • Excellent phone etiquette.
  • Strong multi-tasker
  • Good judgment and discretion with highly confidential information.
  • Must exhibit a high degree of motivation, sense of urgency and professional demeanor.
  • Ability to interact diplomatically and professionally.
  • Conversant with Microsoft Office|(Excellent knowledge of Excel and Powerpoint) and Adobe Package(Photoshop, Illustrator, and InDesign) is an added advantage.
  • Flexible on hours.

WHERE ARE YOU: Nairobi, Kenya

Please send your CV and Portfolio 

About Employer Profile

African Speakers and Artists


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African Speakers and Artists
Executive Personal Assistant Vacancy at ASA FULL_TIME October 31, 2019 Nairobi 0 KES
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