FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.
As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of individuals, communities and countries to succeed.
Provide a variety of clerical and administrative duties for the Finance Department.
Maintaining appropriate filing systems (both physical and electronic) and databases for office correspondence and financial documents Reviewing staff travel and advance payment requisitions and to check thoroughly supporting documents provided. Verify the accuracy, validity and legitimacy of all vendor payments. check completeness of all financial documents (purchase requests, invoices, vouchers, etc. before processing payments in the financial system Compile all cash/EFT payment requests, for employees and suppliers for authorization and payment approval. Follow up accountabilities of staff travel expense report and reimbursement claims Maintain accurate and complete daily financial transactions records and supporting documents system, duly electronically filed and labelled for quick access Provide administrative support to the finance department as needed. Vendor statements reconciliations Backstopping finance personnel in payments processing. Perform other duties as assigned.
Ensure that all required documentation is on file both soft and hard copies. Distribute original checks as well as copies of checks and wire transfer confirmations for payments to vendors, consultants and sub recipients. Type correspondence, papers, faxes, and other written work generated by team members; proofread and edit final materials, ensuring documents are free of spelling, typographical and grammatical errors.
EXPERTISE AND COMPLEXITY:
Follow-up on requests in an efficient manner. Coordinate work assignments with general supervision. Considerable knowledge of general office practices and administrative procedures or the ability to comprehend them. Ability to organize and effectively process and maintain records and files. Ability to type with accuracy and speed. Ability to become proficient in Microsoft Office applications. Proficiency in spelling, grammar, and punctuation. Ability to be resourceful in gathering and giving program information.
TYPE AND NATURE OF CONTACTS:
Routine interaction with others and resolve problem situations with tact.
SUPERVISORY AND BUDGET RESPONSIBILITY
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
Usual office working conditions
Education/Experience: CPA section 2 and 1-2 years relevant experience
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.
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